2023 AGM recap

We held our second AGM on the 27th of November 2022 at the Quay Climbing Center.

A huge thank you to everyone who came along to recap and celebrate our achievements in 2023 and to look forward to 2024.

Please read on for a review of what we covered:


There were three areas for members to vote on:

  • Membership fees for 2023
  • Constitutional amendments 
  • Committee officer elections

29 ballot papers were handed out and 28 votes were cast. All motions were approved by a majority (detailed results available on request)

Membership fees for 2024

The cost of membership fees will rise every year; the cost of BMC affiliation this year will increase by 7.5% which is below inflation for 2024.

In 2023 The committee proposed that the adult membership fee would be rounded up to £25 (£2.25 above the minimum) so the club had a small surplus to spend on equipment, transport, etc.

For 2024 the committee proposed that all fees would be rounded by approximately 11.5% on a voluntary basis to the nearest amount so the club had a small surplus to spend on equipment, transport, etc. It was also highlighted that members could pay more than the amounts discussed if they choose.   

BMC Club membership 2023BMC Club Membership 2024IncreaseVoluntary top up
Adult Club Membership£22.25£23.90£1.65£27
Student Club Membership£18.35£19.75£1.40£22
Discounted Club Membership£16.45£17.70£1.25£19.50
Upgrade from club membership£16.70£17.95£1.25N/A

Constitutional Amendments

There were two constitutional amendments this year:

  • 2023-01 Change of terminology for committee roles to minimise constitutional amendment.
  • 2023-02 Change to disciplinary process to allow for a clear disciplinary process for committee officers and committee members.

These amendments were passed by a majority vote.

Full details of these changes can be found here:

An updated version of the constitution is at the bottom of the club rules page.

Committee officer elections

This year the majority of committee officers and members stood for re-election this year. However, Josh Brockhouse Smith chose not to re-stand and Jack Woolley stood down from the EDI role. We also introduced two new roles this year:  Safeguarding and Plymouth Rep

Re-standing officers and members:

  • Nominee for Chair – Mike Phillips
  • Nominee for Treasurer – Simon Aplin
  • Nominee for New Members’ Officer – Char Harrison
  • Nominee for Training/Equipment Officer – K Woolley

New and moving officers and members:

  • Nominee for Secretary – Julia Bradley
  • Nominee for Equality, Diversity, and Inclusion (EDI) Officer – Joe Spurrell
  • Nominee for Safeguarding Officer – Liz Morrison
  • Nominee for Plymouth Rep – Jack Woolley

All roles were voted in by a majority. Congratulations to everyone who stood for election.

Moving to Discord

It was discussed that we will move from Signal to Discord over the next month, why we are moving and that we will be entirely using Discord for club communications from the 27th of Dec 2023. Current members are being contacted with the link to move across and new members will be sent the link following their 3rd session with us.

EDI member’s demographics survey update

We are looking to update our voluntary, anonymous member demographics survey and we welcome any suggestions or feedback to be sent to

Our proposed changes and questions can be seen in this document here:

Slides from the meeting

AGM Minutes 2023

Additional Documents


Why start an LGBTQ+ Club? – BMC webinar

On Wednesday the 2nd of March Mike Phillips (chairperson LGBTQ CC), Char Harrison (New members officer LGBTQ CC) and Robert Dufton (founding member of Not So Trad) ran a webinar as a part of the British Mountaineering Council’s (BMC) Equity Webinar series 2022.  This webinar looked at what it means to be LGBTQ+, why an LGBTQ+ climbing club is a positive place and some hints and tips on setting up an LGBTQ+ Climbing Club.

This was an amazing experience to be able to discuss why we started our climbing clubs and how these have had a transformative approach for our members. It was also a fantastic opportunity to raise the profile of LGBTQ+ climbers, the challenges they still face and how clubs and organisations can make simple changes to make a big change.

This was a well-attended webinar with 23 people taking part including staff from our local climbing walls The Quay Climbing Centre and the Hanger Plymouth and Exeter. All people who attended seemed to find the webinar useful and this has opened up conversations locally for us as a club.

If you would Like to watch the webinar or look at the slides please see below.  

recording of presentation with audio and CC